We know that time is precious and often we all use the similar comments or messages so we have created a message template option. If you know you will use a comment of message regularly it can be saves as a template.
Templates can be opened in 2 locations:
- In the messaging window by clicking on the "choose template" button next to the "Message Title" field
- In the Template tab where you can choose existing templates or create a new template
Creating a template
Templates can also be saved as:
- Private - this is the default and will only show up in your account
- Public - this is available for all staff to use and adapt
- Shared - templates can be shared between staff
You can add a new template or edit an existing template. when editing If it is a "public" or "shared" template make sure you save the template name differently so as to keep the original.
- Open the template tab
- Select edit or add new
- Add the template name and subject title
- Add the body of text, use the snippets on the write to speed up the auto adapt function with student name and gender
- Choose to make it public or private (the default is private) by checking the box
- Review the message in the preview box below to make sure everything is correctly converted (name, gender etc)
- Select save message or click save message and use if you plan to send messages using the template immediately.
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